When that happens, RAPSS becomes mandatory for all new submissions of research proposals, corporate contracts, and associated items. Paper submissions will no longer be possible for new activity.
There will be a transition period (about six weeks) when the RAPSS team will be developing the ability to migrate existing activities relating to grants, contracts, and awards into RAPSS. Until that has been accomplished, the current paper endorsement process will be in effect for existing activity.
A matrix outlining the intended uses for RAPSS is being developed. It will be posted online on the RAPSS website prior to the launch of Phase II.
RAPSS will serve to...
- Streamline and bring transparency to the submission of proposals, contracts, and associated items
- Eliminate paper documents and the tasks associated with creating, conveying and storing hard copies
- Replace the cumbersome paper-based endorsement process and allow for electronic routing and approvals
- Integrate the pre-award process with post-award financial management process
- Offer direct submission of select proposals to federal sponsors through RAPSS
- Provide a secure archive of proposals, contracts, and awards complete with a project history to provide an up-to-date record of activity related to the project
- Create a database that is visible to each project's authorized users and available for sharing with other individuals
- Replace use of RedCap for the submission of contract review requests to OCC
- Eliminate the IPAS portal for the purposes of making advance account requests
The RAPSS platform is Huron Consulting's Click® Portal Solution. The project is being led by Diane Ambrose, director, Office of Research and Sponsored Programs; Faizan Ahmed, associate director of IT, Office of Research and Economic Development; and Steve Schipper, project manager, Office of Information Technology.
Read more about RAPSS Phase II here.
RAPSS Training, Quick Reference Guides, and Video Guides
Important: Take your RAPSS training ASAP. New ERP administrative systems are coming in October, for which system-specific training will be required. Take advantage of the live training offered for RAPSS now before the system goes live on August 8!
nformation about RAPSS user training and the schedule of training sessions are posted here.
There are two types of RAPSS training: (1) funding proposal and endorsement training, covering the endorsement process in RAPSS and submission of federal awards through the "system-to-system" component directly to sponsors and (2) webinar sessions that focus on the agreements module (for corporate contracts) and the awards module.
If only attending one session, PI's should attend the funding proposal and endorsement session (about two hours long), which covers the basics of RAPSS.
Individuals who deal with corporate contracts, clinical trials, material transfer agreements, non-disclosure agreements, etc. should participate in training for the agreements module.
Some helpful Quick Reference Guides are posted here and Video Guides are posted here.